Visa Letter Request and NIH Security

Obtaining a Visa

If it is necessary for you to obtain a visa to attend the IEEE HI-POCT Conference, you can find relevant information about the application process on the below website: https://travel.state.gov/content/travel.html

Letter of Support for IEEE HI-POCT 2019 Attendance

If you require a letter of support for your visa application, please download a letter here.

To use the visa letter, you must have registered and paid the conference fee. If you are an author of a paper that has been accepted, final paper uploaded and paid for the conference, and need a more personalized invitation letter, please click on the Cvent registration link on the conference website and then click on the “Already Registered” link. You will then see a tab for an acceptance letter. You will need your Cvent confirmation number and registration email.

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website at Visa Wait Times. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

NIH Venue Information

For information on access to the NIH facility, please click on the following link

https://www.nih.gov/about-nih/visitor-information/campus-access-security

NIH Security

Note: There is an additional security issue involved in gaining access to the NIH campus if you are a visitor without a green card from Iran, North Korea, Sudan, and Syria. Complete the attached security form and forward it to the email address at the top of the form. Allow at least 10 days in advance before your visit to the NIH campus.

Download the form https://security.nih.gov/Documents/NIH%20Foreign%20Visitor%20Data%20Request%20Fillable%20Form_508.pdf