Student/Trainee Paper Competition

The IEEE Engineering in Medicine & Biology Society sponsors a paper competition for student and trainee attendees (student: undergraduate/medical/graduate, trainee: post-doctoral researcher/clinical resident/fellow).

Student/trainees should submit their entry to the Conference as a Contributed Paper by July 17, 2019. Each student/trainee’s faculty advisor or supervisor will be required to endorse their student/trainee’s submission by submitting a Nomination Form between August 17 and September 5, 2017.  Failure to submit the accompanying Nomination Form within the submission window will invalidate the respective student paper submission for the student paper competition.

Competition Deadline for Paper Submission: July 17, 2019

Submissions are evaluated on their originality, scientific merits, structure, and clarity of composition. All submissions will be peer-reviewed and finalists selected based on the merits of submissions and corresponding nominations.

Finalists must attend the Conference and present their papers as a poster presentation in one of the conference poster sessions. First, second and third place winners will be selected and these winners will receive a monetary award of $500, $300 and $100 respectively.

Student/trainees interested in participating in the competition should:

  • Create a profile in the Epapers Management System. (
  • Submit their entry to the HI-POCT’19 as a Contributed Paper and check the Student/Trainee Competition category by July 17, 2019
  • Inform their advisor that they should also submit a nomination form for their student/trainee’s entry between August 17 and September 5, 2019. The advisor should verify both student/trainee status (student: undergraduate/medical/graduate, trainee: post-doctoral researcher/clinical resident/fellow) and that the student/trainee was the major contributor to the submission.
  • Your advisor should upload the nomination from the website and submit it by September 5, 2019.
  • Papers describing either complete results of original research or a project containing a significant design element will be accepted as entries. The student/trainee should be listed as the first author and the student/trainee’s advisor or supervisor as the second or the last author. Other individuals may be listed as co-authors, if appropriate. The first author will be considered the “corresponding author” and will be required to coordinate communication with the Epapers system and their co-authors.
  • A student/trainee may submit only ONE entry for the Student/Trainee Paper Competition.

Rules for manuscript preparation for the Paper must be followed as outlined on the conference web site under the Author’s instructions.

STPC paper submissions (received by July 17, 2019) without a faculty advisor or supervisor’s Nomination Form (received by September 5, 2017) will not be considered in the competition.

The Review Process

STPC submissions will be reviewed in the usual manner by the Conference Editorial Board for their suitability to be included in the technical program of the Conference. Those receiving high scores in the initial review will then be reviewed by the STPC Committee to short-list the Finalists. The nomination by faculty advisors or supervisors is a very important document. The finalists will be selected by the STPC Committee based upon the review outcome

Note: Any student wishing to have his or her entry withdrawn if it is not selected as a Finalist should have their advisor clearly indicate this by checking the corresponding box when submitting the STPC nomination form.

According to IEEE policy, the three (3) student/trainee winners must submit a completed W8 or W9 IRS Form in order to receive their monetary prize

Each Finalist must attend the Conference and present his or her paper in the regular conference program, as a poster presentation.  A panel of judges will carefully review each poster.  First, Second, and Third place winners will be selected based on technical merits of the work, professionalism of the presentation, and verbal communication skills.  All finalists will receive instructions by the program committee on how to best organize their poster presentations

The three (3) overall winners of the STPC will receive a Certificate of Merit and an honorarium of $500 for the first place winner, $300 for the second place winner, and $100 for the third place winner.