Poster Board Guidelines and Competition

Poster Schedule

Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in-depth technical discussions. Therefore, it is important that you display your results clearly to attract people who have an interest in your work and your paper.

All posters will be on display for both days during the conference. A confirmation will be sent to you (as well as posted on the website), once your poster is accepted, noting the date of your presentation. You will need to hang your poster up by 9:30 AM on the first day of the conference.  A handout will be provided on-site listing the location of your poster board for your poster.

In addition, you will be assigned to stand by your poster during your POSTER PRESENTATION TIME. Please check the on line schedule, when posted, for presentation times. You must stand by your poster to be qualified for “Best Poster Award” consideration and not considered a no-show. Conference attendees will be visiting and voting for the best posters. The best poster award will receive a certificate of merit as well as a $300 cash prize.

Preparing your Poster Presentation before the Conference

Your poster should cover the KEY POINTS of your work. The ideal poster is designed to:

  • Attract attention
  • Provide a brief overview of your work
  • Initiate discussion and questions

The title of your poster should appear at the top in CAPITAL letters about 1 inch (25mm) high.

The author(s) name(s) and affiliation(s) are put below the title.

This year the provided poster boards are vertical and measure 6 feet (188 cm) in height and 4 feet (122 cm) in width. Your poster should be smaller than the maximum in order to ensure it fits completely.

Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think, you may need certain materials to repair the poster after traveling, BRING THEM WITH YOU.
Use color to highlight and make your poster more attractive, by using pictures, diagrams, cartoons, figures, etc., rather than only text wherever possible.

The smallest text on your poster should be at least 3/8 inch (9mm) high, and the important points should be in a larger font. Make your poster as self-explanatory as possible. This will save you time to use for discussions and questions.

Onsite Information

Pushpins will be provided to attach your posters to the boards.