Author Instructions

IEEE Healthcare Innovations and Point of Care Technologies (HI-POCT) is a multi-track conference. It will accept for review original material that has neither been previously published nor is currently under review by another conference or journal in various topics (listed below). These topics are suggested areas of interest. The conference will consider for review other articles that broadly fall within header themes. Multidisciplinary articles should be submitted to the General Track.

Key Information (Details below):
Submission Format:
   IEEE formatted articles are to be in a MS-Word or LaTex Template.
  4-page articles (“full paper”) and 1-page papers (“abstracts”)
Submission site:

Paper Guidelines:
The authors may use IEEE LaTeX or Microsoft Word templates when preparing their manuscripts, which must be in English. The papers must be uploaded into Epapers in a PDF format, with fonts embedded. All submissions will be reviewed by a trans-disciplinary technical committee and all accepted papers (1 & 4 page) would be included in the conference proceedings. Only accepted four (4) page papers will be submitted for publication into IEEE Xplore. It is expected the submitting author will upload the final paper into Epapers.  For final manuscripts that have been uploaded by the submitting author, the registration fee cannot be refunded.

It is expected that the submitting author will present the paper at the conference. If the submitting author will not attend, a co-author of the paper may present. The substitution form below must be filled out to authorize this change.

Each author that registers for the conference is limited to two (2) submissions (either full or short papers or a combination of both) for the conference. If an author would like to submit more than two (2) final papers to the conference, there is a fee of $150 per additional paper.  Final full and abstract papers are limited to four (4) and one (1) pages. Authors wishing to submit an over-length manuscript may do so. There will be an over-length page fee of $200 per page and limited to an additional four (4) pages for full papers (maximum page submission is eight (8) pages) and one (1) page for abstract papers (maximum page submission is two (2) pages). This payment will be required after author notification of acceptance, at the time of final paper submission. Please note that the submitting author must upload the final submission.

Authors should only submit originally written, unpublished work to HI-POCT’19.

The conference will award a first place prize for the best poster. The winner will receive a certificate of merit plus $300 in prize money.

Author No Shows

IEEE enforces a “no show” policy. Any accepted paper included in the final program is expected to have the submitting author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “No-Show” papers will be removed from the Master Program and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to conference organizers of several IEEE Societies, who can reject submissions from these authors in the following two years.

The no show form must be completed and submitted by the submitting author of any paper that has been included in the HI-POCT’19 program if the submitting author or any co-authors are no longer able to attend and present the paper at the conference. Back up documentation must be included such as visa issues, medical problems, etc. If we do not receive the completed no show form, and you do not attend HI-POCT’19 and present your paper, you will automatically be subscribed to the Society no show list.  If you are not able to attend, a co-author may present in your absence. To have a substitute author present, please complete the Substitution Form.

Information about Manuscript Preparation for Paper Submission

All submissions must be in US Letter page size format. Please follow the page margins strictly. You will not be permitted to upload your manuscript if it violates margin requirements thus; it is highly recommended that you use the PDF tool listed on the Epapers submission site to be sure it is IEEE Xplore compliant.  Go to the registration tab on the conference website to register and pay for the final paper submission. Please note that a final version of the paper must be submitted even though there may be no changes from the initial accepted version. The submitting author should register under the “author” type. All co-authors should fill out a regular registration.

Final submissions must be in two (2)-column format and written in English.

Do not put your own page numbers or running headers/footers on the manuscript.

Although several authors may be associated with a paper, the submitting author must be registered and attend the conference to present the paper. Otherwise, the paper should be withdrawn. See “No-Show” instructions above.

The submitting author will need to complete the IEEE copyright form, which is located on the Epapers submission site. You should have completed it before uploading your final paper, as the copyright needs to be noted on the bottom of your paper. Papers without copyright forms will not be published. Confirm the final submission information before uploading the final paper(s).

Code of Ethics

All papers for the Life Sciences Conference must contain a statement about your ethics approval (or exemption), or why it is not applicable.

Conference Themes:

  • Health and wellness across the lifespan (including pain management, disease prevention, immunosenescence, frailty fatigue and sarcopenia.
  • Tools for real-time patient monitoring for chronic disease or health conditions (e.g., re-emergence of disease or infection, measuring responses to treatment.
  • Earlier diagnosis of infection and rapid drug susceptibility testing to enable effective initiation of treatment, reduce transmission, and reduce the development of anti-microbial resistance
  • Earlier detection/prediction of disease or toxicity to facilitate earlier intervention

Papers Focused on the Following Technologies that Address the Conference Themes are Encouraged:

  • Wearable/implantable technology
  • Microphysiological systems, Tissue- or Organ-on-chip platforms
  • Nanotechnology
  • Omics technologies – identify needs for moving these capabilities to point of care level
  • RNA/DNA detection (stem-loop probes, CRISPR/Cas, synthetic biology)
  • Biosensors – physiological, chemical, molecular, non-blood biospecimens (sweat/skin, hair, urine, oral fluid, interstitial fluid), exosomes
  • Environmental sensors
  • Imaging – whole body PET, retinal imaging
  • Deployable tools for in-home or remote monitoring
  • Data integration, predictive analytics, EHR interoperability and aggregators
  • Artificial Intelligence, machine learning applications
  • Paper-based diagnostics
  • Multiplexing – consideration of rationale (i.e. what makes sense to test together)
  • Systems engineering