Visa Letter Request and NIH Security

Obtaining a Visa

If it is necessary for you to obtain a visa to attend the IEEE HI-POCT Conference, you can find relevant information about the application process on the below website:

Letter of Support for HI-POCT 2017 Attendance

If you require a letter of support  for your visa application,  please download a letter here.

To use the visa letter, you must have registered and paid the conference fee. If you are an author of a paper which has been accepted for the conference, then you will have access through Papercept for a more personalized invitation letter. Go to your author’s workspace in Papercept and click on “Options” at the far right hand side. The drop down will give you an option to choose visa letter.

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website at Visa Wait Times. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

NIH Venue Information

For information on the NIH facility, please click on the following link:

NIH Security

Note: There is an additional security issue involved in gaining access to the NIH campus if you are a citizen or legal resident of certain countries.  Anyone whose passport is from Iran, Sudan, and Syria should complete a security form and send it to Michael McGraw, NIH Police ( and to Wendy Nilsen ( at least 10 days in advance to his/her visit to the NIH campus.

Download the form for Security for NIH.