Deadlines for Submission of 1-Page Papers
Submission of 1-Page Paper: September 1, 2015 October 15, 2015
Author Notification of Acceptance: October 6, 2015
Format and Guidelines for Submission of 1-Page Paper
To help you prepare your paper for submission, be sure your paper is formatted according to the Conference Paper Requirements (pay special attention to margins, single column format, do not put header/footer/page numbers) – we recommend that you use the downloadable template (click here to download). In particular, please ensure that your paper (including any figures or references) will fit on a single page. At the time of submission, after you have filled in all the required information about title, authors, abstract, etc., you will be asked to upload the manuscript. The manuscript will be tested for IEEE PDF compliance. It is best that you use the system’s built in PDF conversion tool. When you upload your MS-Word or LaTeX file, then it will be converted to a compliant PDF. If there are margin problems, then you will be asked to download and check the margin problem before you can submit the file. If there are no problems with your file, you can simply click on the Submit button to complete the submission. If you are on a slow connection, it may be better if you compress your file into a “zip” file before uploading it.
(Note: only zip compression is supported, if you upload the file using other compression techniques such as gz, tar, rar etc., it will not be converted).
During your initial submission, you will be required to add all the co-authors of your paper. In order to add a co-author, you will be able to search by their name or e-mail address by following the PIN link from submission page. If they are not in the system, you will be able to add them with their name and email address. Please remember, once accepted, you will be required to add any additional co-authors during your final submission.
The Initial Submission will first be checked for IEEE compliancy and will be for review purposes and stamped for confidentiality. If your paper is accepted, you will be required to complete a Final Submission which will appear in the printed conference abstracts book. If your paper is accepted, you will be required to upload your final paper by the Final Paper Submission Deadline. Please note that you will have to complete the registration process and pay the registration fee prior to uploading your final paper.
Information about Manuscript Preparation for Paper Submission
All submissions must be in US Letter page size format. Please follow the page margins strictly – thus, it is highly recommended that you use the downloadable MS-Word template.
Both your initial and final submissions must be in double-column format.
Do not put your own page numbers or running headers/footers on the manuscript.
Only the corresponding author can upload the final paper — but any of the co-authors can register for the conference and pay for registration.
The corresponding author is required to complete the registration fee prior to uploading their final paper. If the corresponding author cannot attend the conference BEFORE the final submission is uploaded, then a co-author must arrange to attend and present the paper in their place, update the system to reflect the change in corresponding author and complete registration payment. Otherwise the paper should be withdrawn. During the registration process, you will be shown all of the papers you are listed as an author on. You must uncheck the box next to the papers that you will not be presenting. Then, go to the paper database to complete the IEEE copyright form and upload the final paper. If the corresponding author cannot attend the conference AFTER the final submission is uploaded, a co-author must arrange to attend and present the paper in their place, notify the conference of the change and update the paper submission system to reflect the change in corresponding author. Registration for corresponding authors is non-refundable.
Papers can be uploaded here: http://embs.papercept.net/conferences/.
Author No Shows
EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference.
The no show form must be completed and submitted by the corresponding author of any paper that has been included in the HI-POCT’15 program when the corresponding author or any co-authors are no longer able to attend and present the paper in the conference. If we do not receive the completed no show form, and you do not attend HI-POCT’15 and present your paper, you will be subscribed to the Society no show list.